Space Coast Intergroup
Minutes
Monthly meeting
November 10, 2007
Stacie opened meeting at 11:00am with the Serenity Prayer.
The Steps, Tradition of Month and Concept were read.
Stacie noted that the minutes from last month were sent out shortly after the meeting in October. Members should check their inbox to see if received. Susan is sitting in for Barbara today. Barbara did say that she would fulfill her position of Secretary upon her return. Someone is needed to take minutes in December.
Attendees: Susan P., Charlene, Vivian, Ruth, Patty, Ray, Betty, Cindy, Stacie, Marisa, Margie, Patti S., Diane H.
The new meeting list reflected the 2 additional meetings on Thurs and Sundays. They are not yet added into the monthly roll call. No other changes or corrections to meeting reps at present.
Committees: At this time there was no need to break out into individual committees. Regular business meeting continued.
December 8th is a reciprocal trip to Clearwater to share Space Coast recovery with others. Stacie requested 16 volunteers to assist in putting on a skit. List of those interested was passed around.
TREASURER: Vivian: $3651.47. A hard copy with accompany these minutes. Vivian did make an additional donation of $35.00 to World Service. Our balance has been over $2500 and additional monies are then sent to help spread the message of recovery to other compulsive overeaters. Serenity by the Sea was included in the treasurer’s report.
Ray made a motion to accept treasurer’s report. Patty second. All in favor
12 STEP WITHIN: No report available
PUBLIC INFORMATION: Diane reminded us that ‘FREE BREVARD” is being presented on Nov. 17th, 2007 in ‘Cocoa-Titusville’. This will be a place that the public can attend and obtain information about various 12 Step recovery groups. We will have a table there. The table will be open from 10:00am until 8:00pm. All shifts are covered
FLORIDA STATE CONVENTION: Susan reporting.
- The FSC committee has adopted abstinence requirements in their Guidelines. All board members must have 1 yr. of continued abstinence to be eligible to hold an office on the board level. Committees do not have an abstinence requirement.
- New bids will take place in February for the coming 2 years. Do we want to bid again in February? Ray made a motion to submit a bid. All in favor. As a back of, if another intergroup wins the bid, Vivian made a motion to volunteer for the Decorations Committee. All in favor. In the past, most all intergroups are carrying at least 2 committees due to lack of intergroup participation. If we do not win the bid for the hotel, it was left up to Susan’s discretion to accept a 3rd committee appointment. This will all take place on Feb. 24th, 2008 following the close of 2008 FSC convention. All are welcome to sit in and observe. It was suggested we consider the Love Note committee as well.
- Marisa will be the “committee chair” for boutique. The boutique will be in an open glassed in area. She will have the support of East Florida Intergroup in Daytona Beach area. All Space Coast members are encouraged to assist Marisa with this most profitable committee.
- Registration and information table will be right in the main lobby. We will have the best exposure we have had in the past.
- January 26, 2008 is the next and final board meeting for the FSC. Convention is in February.
HOTINE: Patty reporting. Receiving stagnant phone calls on the 800 number hotline requesting information about other areas. Vivian advised group of the expenditures for past years being around $350 average for the year. This includes directory assistance for anyone, anywhere in the US . Diane made a motion to continue paying for this service. Ray second.
WEBSITE: Ray reported having concluded Space Coast being signed on with the hosting company for the next 2 years. Ray will be out of town until after Jan 1st, 2008. Roland will take any incoming issues regarding our website when Ray leaves on Nov. 13th until end of the year. Roland’s cell number: 321 427-7081.
BY LAWS: Ray reporting. No new business.
WORLD SERVICE: Ray reporting. No recent WS Business Assembly. We do have enough money in our budget to send 2 WS delegates to Albuquerque , NM .
REGION REPORT: Vivian advised group that we won the bid for hosting the November, 2008 Region Business Assembly. It will be held at the Holiday Inn, Cocoa Beach . Theme will be ‘SOARING INTO SERENTIY BY THE SEA”. This will take into account the S.O.A.R. Assembly and the Serenity by the Sea weekend convention. Both will be combined. There will be much volunteer participation needed. Various committees were discussed:
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Chair and Co-Chair |
Vivian and Dorrie |
REGION: Continued. Susan and Patty attended Region in S.C. Report attached.
Susan and Patty both volunteered for the 12 Step Within Committee.
This is to assist members in relapse to find recovery again. The committee has a campaign going which asks all intergroups to pass the information to their local groups. It was suggested that we pass an extra can or basket or envelope around for additional donations, for the next 3 months. We would like to help Mississippi members who lost everything in the hurricanes. We would like to fund at least one person from Mississippi to be able to attend the convention portion of the next assembly in March. Susan and Patty have extended an opening for someone to share our room with us who might not otherwise be able to attend. If we can collect enough donations, we could also bring another local member from our own intergroup to attend in hopes of making a transition back into recovery. MARCH MISSION TO MISSISSIPPI ! Please pass this on to your local groups. Patty and Susan will be collecting donations until the beginning of February.
UNFINISHED BUSINESS:
- October: Halloween marathon was a success. Pinellas Intergroup came over and shared their recovery. It brought in $36.00
- November: Unity Day Marathon: No interest; Thanksgiving Day: 10:00am Circles of Care, 1770 Cedar St. , Rockledge
- December 25th: Christmas Day: 10:00am, Circles of Care, 1770 Cedar St. , Rockledge
December 25th:
Palm Bay Thurs morning meeting offered to host a day marathon in the Palm Bay area. As of this date, a place was not secured.
· Susan requested a Christmas Day all day marathon at her home as she will be post op and unable to leave the house. It will be considered and discussed and announced at the next intergroup meeting, Dec. 1st.
· January 1st: Angel Card meeting on Thurs. January 1st, 2008 in Titusville . 10:00am at
NEW BUSINESS:
- Region Request: It was suggested that we continue to send an “extra donation” basket around until February in order to be able to provide a scholarship for someone in relapse to attend the upcoming convention in Mississippi . “March Mission to Mississippi ”. This is being coordinated through the 12 Step Within Committee from Region. Any questions or interested in donating, please contact Patty 733-1498 or Susan 632-8864.
- November, 2008 Region Assembly: Vivian suggested all committees meet once monthly to discuss topics of concern for the upcoming Region Assembly. More to be revealed after January 1, 2008.
- F.S.C. PI Holders: Marisa suggested we have available, for sale, the P.I. holders that Diane had made for Serenity by the Sea. Diane volunteered to make more holders. Many other intergroups throughout Florida will benefit by having an information holder available in their areas. They will be for sale at $5.00.
- Upcoming Intergroup Meetings: Stacie requested a change of the next intergroup to Dec. 1st. Many of our members are going to Clearwater on Dec. 8th to share in helping spread the message of recovery. Meetings will remain 2nd Saturday of each month unless otherwise announced.
Ray made motion to adjourn meeting at 12:10pm. All in favor. Closed with Serenity Prayer
Next meeting, Holy Name of Jesus
11:00am, December 1st (NOTE CHANGE THIS MONTH ONLY)
Respectfully submitted
Susan P.
for Barbara M.
Recording Secretary
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Business Assembly
Columbia , South Carolina
November 2-4, 2007
Business Assembly convened at 7:00pm on Friday night. Honestly, I missed the opening assembly on Friday evening, not knowing the verb age in the program format. I was given no information or packets of guidelines hence, I made humble apologies to the chair and vice chair on Saturday and continued with the business of the weekend. A short welcome by the Central Midland Intergroup and a skit were presented. Next, a Presentation and Discussion on “What the Serenity Prayer Means to You” continued.
This was my first Region Business Assembly and I was totally impressed at the service that goes on behind the scenes. The meetings were conducted with preciseness. There was zero tolerance for cross talk. If one had to talk to someone across the room, a “page” was requested to send a note.
Saturday Morning:
Meeting assembled at 7:30am for new reps. Janice S., Vice Chair, facilitated the newcomer orientation. Each new member received a packet of information. When full assembly met, Gerri, chair, suggested that each intergroup order a Region manual for their reps to have on hand. The cost is $12.00. It can be downloaded from the Region website as well.
The timer had a number of cards that needed clarification. Point of Order, Point of Information Parliamentary Inquiry. Each of these were discussed in detail. This explanation made it quite clear as to what was expected from the members in attendance.
Gerri gave her CHAIR report.
- She noted that the HOSTING manual will coincide better with the Region agenda. The funded chair did have the opportunity to have a short meeting prior to the opening skit/question and answer session.
- She will be the chair of the Entertainment committee at World Service Business conference in Albuquerque , NM .
- Region chairs met in Philadelphia at the World Service convention
Janice, Vice Chair;
- Janice thanked Central Midland for hosting this convention. There were many volunteers involved with making the convention huge success.
- Janice explained her specific
- duties as Vice Chair
Sid - Secretary:
- Sid encouraged all Intergroups to supply Region with a Certificate of Eligibility. The current names, addresses, etc., will be kept on file in the Region notes so that the reps get all the information directly needed to have productive committees to keep spreading the message of recovery
Karen, Treasurer:
- Report given. Intergroup treasurer’s are encouraged to send all check to Karen if they need to be disbursed. It seems that checks are being sent to many different board members, getting misplaced and not accounted for.
Karen C., 1001 Starkey Rd #456 , Largo , FL 33771
Sub Committees broke out for discussion at 10:00am. I volunteered to be on the 12 Step Within. Very nice group of dedicated members. The encouragement, within, this year, will be to help fund one member in relapse, in Mississippi or elsewhere, to attend the Region Assembly in March. It was suggested that we send an extra donation basket around. Mississippi was hit the hardest in the hurricanes and their members, groups, etc. have just about dwindled. We would like to propose that our intergroup send an extra donation basket around and help fund 1 member to attend the convention in March… The theme will be “MARCH MISSION TO MISSISSIPPI ”. Other ideas were discussed on member retention, relapse prevention, etc. Having reciprocal workshops with other intergroups throughout our region was strongly suggested. We are doing this with Pinellas Traditions at present. We would like to see us reciprocate with other intergroups as well.
- Elections were held for new officers. All ran unopposed. Gerri H., Chair; Sid B., Secretary; Karen C., Treasurer. Each one presented their credentials and votes taken. All three above were elected as such.
Region had nominations and elections to send a “Region Rep” from Region 8 to the upcoming World Service Convention in April. It was strongly suggested that I submit my name and credentials. There were a total of 4 region reps nominated by the Board. Voting took place directly after each nominee presented their credentials. Stephanie from Pinellas and Brenda from NC were elected to go. We already send one rep from our intergroup.
Roll call was taken many times over the course of the day. Elections and voting were very precise and if one were to leave the room or not be present when voting took place, their vote would not count.
2 Motions brought to the floor:
WAYS AND MEANS:
- As a collateral duty, the Ways and Means chairman will function as an alternate Region 8 treasurer. The Ways and Means chairman is an authorized signer on all bank accounts. There would be no additional cost to make this amendment. This is to ensure that a signer on checks would be available if the treasurer takes ill. Motion passed by majority vote.
PULICATIONS COMMITTEE:
- Provide alternate for the secretary as necessary to ensure that the office and duties of secretary is carried out in a consistent and timely manner. There would be an additional cost of one day for hotel, meals for the Publications Secretary to attend the SOAR 8 Region Assemblies. Motion passed by majority vote. The alternate chair would not have voting privileges.
November 2008 Region Assembly:
Space Coast was the only intergroup submitting a bid to host the SOAR 8 Region Assembly in November, 2008. Our intergroup presented a quick little pitch on the need to “SOAR into Serenity in Cocoa Beach ”. We flew paper airplanes into the air with this saying on the planes. It was well receipted. We will be the host group. We will need many many members to help make this weekend a huge success. Flyers need specific items in print. It was strongly suggested that we form a “committee” to help pick up and deliver members from out of town, via the airports. The limousine prices are outrageously high. We can pull together and do this.
At 5:30pm, assembly ended. Green dots, First Timers, were now welcomed at Region Reps, dinner at 7:00pm
Dance from 9pm until ?
All in attendance, myself included, had a very inspiring and informational weekend. Thank you for allowing me to represent Space Coast Intergroup
Respectfully submitted.
Susan P.